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What is Records & Reports?

Every record in your CAD, from civilians and licences to arrest reports and warrants, is built from a record template. The Records & Reports tab of the CAD admin panel is where you design those templates, add custom search types, report on charges and clean up old records. For how users fill in records, see Records.
Requires the CAD Admin permission. See Permissions.

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🧭 Quick Navigation

Creating Templates

Create a template, pick its type and share or import templates.

Template Editor

Every template setting, section, field and matcher.

Search Indices

Custom search types for any record field.

Record Mappings

How matchers link templates, Search fill, Run and charge totals.

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Templates

Open Templates to see every template on your CAD.
Record Templates table with Template ID, Label, Type, Last Updated and the row actions

Record Templates

New CADs come with ready-made templates: Civilian Character, Drivers Licence, Vehicle Registration, BOLO, Arrest Warrant, Vehicle Citation, General Citation, Arrest Report and Accident Report. To make your own, see Creating Templates. From a template’s row you can also Reset Template to Default, Share Template, duplicate it or delete it.
The Civilian template is locked while auto-created civilians are on, and Licence and Vehicle templates are locked while auto vehicle registration is on. Turn these off in General Settings to edit them.
To share templates between CADs or import them from Sonoran CAD, see Sharing and Importing.

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Template Details

The Template Details card in the editor sets the template’s name, look, type, which agencies can use it and how charges on it behave. Licence, Vehicle, DMV and Civilian templates have extra settings like expiry and renewal cost and every template can post records to Discord webhooks.
Template editor with Record Preview on the left and the Template Actions and Template Details cards on the right

Template editor

See Template Editor for every setting.

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Sections

Templates are built from sections, and sections hold fields. Click Add new section for a blank or special section (charges, speed, licence suspension and more) or Add premade section for ready-made civilian info, report headers and footers.
Sections card listing a template's sections, with the Add new section and Add premade section buttons

Sections

See Template Editor for section types, field types, flags and matchers.

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Duplicate or Delete

  • Click Duplicate Template to open a copy you can change and save.
  • Click Delete template to remove it. This can’t be undone.
Civilian and BOLO templates can’t be duplicated or deleted, since you can only have one of each. Records from a deleted template stay in your CAD until you purge them.

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Search Indices

Search indices are custom search types that let users search records by any field, such as phone number. See Search Indices to add one.

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Charges Report

The Charges page totals every charge filed on records, so you can see what’s charged most. Filter by date, template, act or the creating unit’s agency and subdivision, then click Get Results. Click Export to download a CSV.
Charges report filters for date, template, act, agency and subdivision, with the Export and Get Results buttons

Charges report

Records from templates with Don’t Prosecute Charges are left out unless you tick Include records that don’t prosecute charges. Speeding charges are grouped by speeding class. The table ends with a total for each act and a grand total, and shows up to 1,000 rows.

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Purge Records

Purging permanently deletes records in bulk. Open Purge Records to start.
Purge Records page showing the Purge by Template list with a Purge button on each template

Purge Records

Purging can’t be undone and is recorded in the audit log.

Need help?

Still have questions? Join our Discord server for support from the Melonly Team.
Last modified on October 8, 2026